Stop Chasing Vendors for Product Data
Your vendors have the product data. You need it in your system. Apimio's Vendor Portal lets suppliers update their own products directly—with your quality controls in place. No more email chains, spreadsheet chaos, or manual data entry.
Why Vendor Data Collection is Painful
Without Apimio
Endless Email Chains
Requesting product data means dozens of back-and-forth emails. 'Can you send the specs?' 'What format do you need?' 'Here's a new version.' It never ends.
Inconsistent Formats
Every vendor sends data differently. Some use Excel, others CSV, some just paste into emails. You spend hours reformatting before you can use anything.
Slow Product Launches
New products sit waiting because vendor data isn't complete. Missing images, incomplete specs, wrong prices—each gap delays your launch.
Quality Issues
Bad vendor data means bad product listings. Incomplete descriptions, missing dimensions, wrong categories—all of which hurt your customer experience.
With Apimio
Vendor Self-Service
Vendors log in and update their own products. No more chasing for data—they enter it directly into your system.
Standardized Templates
Vendors see exactly what fields you need. Required fields, validation rules, and format requirements are built in.
Faster Onboarding
New products go live faster when vendors can enter data anytime. No waiting for your team to manually input everything.
Quality Control
Completeness scoring ensures vendor data meets your standards. See what's missing before products go live.
Why Vendor Portal Works for Growing Teams
Purpose-built features to scale vendor relationships
Save 10+ Hours Weekly
Stop manually entering vendor data. When suppliers update their own products, your team can focus on merchandising, not data entry. Most teams report saving at least 10 hours per week on vendor data management.
Launch Products 60% Faster
New products don't wait for your team to input data. Vendors can enter product information anytime, and your quality checks ensure everything meets standards before publishing.
Ensure Data Quality
Required fields, validation rules, and completeness scoring mean vendor data meets your standards. No more incomplete listings or missing specifications going live.
Scale Vendor Relationships
Add unlimited vendors without adding to your workload. Each vendor gets controlled access to their products only, while you maintain full visibility and control.
Vendor Portal Features
Everything you need to streamline supplier data collection
One-Click Invitations
Invite vendors with a single click. They receive an email with a link to create their account and start entering product data immediately. No complex onboarding required.
Controlled Access
Vendors only see products you assign to them. Full control over what they can view and edit. They can't see other vendors' products or your internal data.
Custom Field Templates
Define exactly what data you need from vendors. Required fields ensure nothing is missed. Validation rules enforce data formats and standards.
Quality Scoring
Every product gets a completeness score. See at a glance which vendor products are ready to publish and which need attention. Field-level breakdown shows exactly what's missing.
How Apimio Works
Simple steps to transform your product data management
Invite Your Vendors
Enter vendor email addresses and click send. They receive an invitation to create their Apimio account and access their assigned products.
Assign Products
Assign specific products or product categories to each vendor. They only see and can edit what you've assigned to them.
Vendors Enter Data
Vendors log in and fill out product information. Required fields, validation rules, and quality scoring ensure data meets your standards.
Review & Publish
Review vendor submissions using completeness scores. When products meet your standards, sync them to your Shopify stores.
Teams That Benefit from Vendor Portal
See how different roles use vendor collaboration
Retailers
Retail Operations
Retailers working with dozens or hundreds of vendors streamline product data collection. Stop chasing suppliers for specs, images, and descriptions.
- Automated data collection
- Quality standardization
- Faster product launches
Distributors
Distribution
Distributors managing supplier catalogs reduce manual data entry. Vendors update their own products while you maintain quality control.
- Vendor self-service
- Reduced data entry
- Scalable operations
Product Teams
Product Management
Product managers focus on merchandising instead of data entry. Quality scoring ensures vendor data meets standards before publishing.
- Quality assurance
- Completeness tracking
- Time savings
Results from Vendor Portal Users
Real impact on vendor data management
Get new vendor products live faster
Stop manual data entry
Scale without added workload
Quality scoring ensures completeness
What Customers Say About Vendor Portal
“We were spending 20+ hours a week just entering vendor data. Now our suppliers update their own products and we just review before publishing. It's completely changed how we work.”
Operations Manager
Operations, Multi-Brand Retailer
“The vendor portal paid for itself in the first month. We onboarded 50 new products from 12 vendors in a week—that used to take us a month.”
Catalog Manager
Product Team, Home Goods Distributor
Vendor Portal Frequently Asked Questions
Everything you need to know about vendor collaboration
Vendors receive an email invitation with a link to create their account. Once registered, they can log in anytime to update their assigned products. No Apimio subscription required for vendors.
Vendors only see products you've assigned to them. You control which fields they can edit—for example, they might update descriptions and images but not pricing. They cannot see other vendors' products or your internal data.
Required fields ensure vendors provide essential data. Validation rules enforce formats (like proper URLs or number formats). Completeness scoring shows you at a glance which products meet your standards and which need attention.
Yes, vendors can upload product images directly. Images are stored in your digital asset library, organized and ready to associate with products. You maintain control over which images are used.
No limit—invite as many vendors as you need. Each vendor gets their own login and can only access the products you've assigned to them.
Once vendor data meets your quality standards, you can sync products to your Shopify stores with one click. Apimio's real-time bi-directional sync keeps your Shopify stores updated automatically.
Integrations Section - To be implemented
Ready to Simplify Vendor Data Collection?
See how the Vendor Portal can save your team hours every week. Start your free trial or book a personalized demo.