Key Takeaways
- Accurate product data sheets drive better decisions, happy customers, and clear communication with retailers and distributors.
- Managing product data sheets manually can be time-consuming, especially with varying retailer and channel requirements.
- Apimio simplifies creating, editing, and distributing product data sheets, ensuring accuracy and consistency while saving time and resources.
Consider two online stores selling the very same products, but one keeps winning more customers and driving higher sales.
The secret? It’s not the products, it’s the way they’re presented with clear, accurate product data sheets.
Let me show you how a PIM system can help you create product data sheets that not only look professional but also keep your information consistent, accurate, and ready to impress across every channel.
What are Product Data Sheets?
Product data sheets are comprehensive documents that provide detailed information about a particular product.
They serve as a reference guide for consumers, distributors, and other stakeholders who may be interested in understanding the product’s specifications, features, and performance characteristics.
Learn more about product data sheets in detail, check out our blog on “What is a Product Data Sheet?“
Feeling overwhelmed with product data challenges?
Request a demo now to see how Apimio simplifies your product data management.
Product Data Sheets for Industries
These product data sheets provide a comprehensive breakdown, ensuring you have the right details to make informed decisions for optimal performance.
1. Furniture Industry Data Sheet
If you are dealing with the furniture industry, the above is an example of what your product data sheet should look like.
A good furniture product data sheet should include product information, contact details, and ordering details.
With Apimio, you can:
- Manage each furniture SKU in one centralized hub.
- Auto-generate product data sheets that include dimensions, variations, and ordering details.
- Keep sheets updated in real-time without repetitive edits.
2. Fashion Industry Data Sheet
A Fashion industry data sheet should have a clean layout highlighting the basics, including product information, contact details, and ordering details.
If you plan on making a data sheet for clothes, all you need to include in your product data sheet is a list of designs, variations, and prices.
A Product Sheet can provide an easy and quick way to overlook all the essential information for retailers, and potential buyers. Which in normal conditions would take hours to explain. A very convenenient way as well!
With Apimio, you can:
- Automatically update delivery dates, ensuring retailers get accurate info instantly.
- Bulk-manage product variations like sizes, colors, and prices.
3. Jewellery Industry Data Sheet
Jewelry requires precision; wrong details about material, pricing, or even poor-quality images in a manually made sheet can hurt buyer trust.
Excel isn’t built for showcasing high-resolution product visuals or detailed attributes.
With Apimio, you can:
- Ensure all details like price, material, and availability stay consistent across all channels.
- Attach crisp images and align them properly within structured sheets.
- Highlight product collections together, making it easier for buyers.
How to Make a Product Data Sheet in Excel?
Yes, you can create a product data sheet in Excel, but doing it manually is time-consuming and prone to errors.
One missing spec, wrong price, or misaligned image can confuse and lead to extra work.
Here’s what the manual process typically looks like:
1. Set the Columns
In your Excel workbook, create columns for the data you want to include in your product data sheet.
Common columns for product data sheets include product names, product codes, product descriptions, product specifications, and product images.
2. Enter data
Enter the data for each product in the corresponding cells.
Be sure to include all relevant information and keep the data organized and consistent across products.
3. Add Visual Elements
Add any product images or graphics related to the product by inserting them into the worksheet.
4. Format your worksheet
Format the worksheet to make it visually appealing and easier to read.
This can include adding borders, adjusting column widths, and applying font styles and colors.
5. Save your work
Save the workbook and give it an appropriate name, such as “Product Data Sheet.”
How to Manage Product Data Sheets Using a PIM?
Handling product data sheets manually in Excel is slow, repetitive, and prone to mistakes. Every time a detail changes, you have to redo the entire sheet.
With Apimio PIM, you avoid the manual hassle and keep your product data sheets ready for every channel.
1. CSV Templates Ready to Use
Instead of starting from scratch, Apimio gives you pre-built CSV templates designed for different industries and retailers.
This means your product information is already structured for PDS requirements, and no extra setup is needed.
Don’t let product data complexity get you down
Start using Apimio today and experience streamlined data handling without any hassle.
2. Export Into Specific Formats
Whether it’s Shopify, Magento, or another platform, each one requires product data in a specific format.
With Apimio, you can export your product information into ready-made templates for multiple platforms, removing the need to reformat your sheets over and over.
3. Error-Free Data Sheets
Manually filling in product sheets often leads to missing dimensions, mismatched SKUs, or incorrect specs.
With Apimio, your data is validated before export, while product and image quality scores highlight gaps that need fixing.
This ensures your data sheets are always accurate, consistent, and polished enough for distribution.
4. Bulk Updates in Seconds
Need to update prices, add new attributes, or adjust descriptions across thousands of SKUs?
Instead of editing each cell in Excel, Apimio lets you make those changes once and apply them across your entire catalog, and your updated sheets are ready in minutes.
5. Consistency Across Every PDS
Your product data sheets represent your brand.
With Apimio, you ensure that attributes, images, and descriptions stay aligned across every sheet, no matter the industry or channel.
Bottom line? Product data sheets aren’t going anywhere, but managing them manually is holding you back. With Apimio PIM, you spend less time formatting and fixing errors and more time delivering accurate, retailer-ready data that drives sales.
What to Look for in a Data Sheet Software Tool
Picking the right tool isn’t about having another app; it’s about saving time and avoiding errors.
Apimio makes your job easier here by providing the things you need to look for while making your decision regarding the data sheet software tool for your products.
- Easy to Use – Quick setup, simple editing, and ready-to-use templates.
- Flexible Exports – Support for CSV, PDF, Excel, and retailer-ready formats like Shopify.
- Error-Free Data – Automatic checks for missing specs, wrong SKUs, or poor images.
- Built-in Templates – Pre-made data templates to speed up work.
- Quality Scores – Product and image quality scores so you know what’s ready to go.
How to Make Your Data Sheet More Efficient?
Tip # 1: Keep it simple
Overloaded sheets confuse readers.
With Apimio, you only display the right product specs, attributes, and images, which means clean, accurate, and easy to understand.
Upgrade your product presentation – Get our free data sheet template!
Download it for free and give your product information a fresh and organized look
Tip #2: Use Apimio, not endless manual edits
Forget about expensive designers or wasting hours in spreadsheets.
Apimio gives you ready-made templates, automated formatting, and built-in validation so your data sheets are always polished, accurate, and brand-consistent.
Tip #3: Review with quality scores
Apimio flags missing details and provides product and image quality scores before you export.
So you don’t need an outsider’s opinion to catch mistakes; the system does it for you.
Conclusion
Manually filling product data sheets is like still using dial-up internet: slow, frustrating, and, honestly, unnecessary.
With Apimio’s PIM-ready templates, bulk updates, and smart validations, your product sheets stay accurate and retail-ready without the headache.
Save yourself from spreadsheet chaos and focus on the fun part: actually growing your business.
What to do Next?
- See how PIM for brands can help you enhance your brand operations.
- See how PIM for retailers can help you double your sales and grow your business.
- Read our blog posts to stay informed about the latest features and industry news.
- Book a demo to see how our PIM software can help your business operations.
Frequently Asked Questions
1. What does a product data sheet look like?
A product data sheet usually includes product details like name, code, description, specs, pricing, and images in a clear, organized format for buyers.
2. How to write a product data sheet?
Keep it simple and structured. Add key product information, technical specs, images, and ordering details so buyers can quickly understand your product.
3. How to make a product data sheet?
You can create one in Excel or Word, but using a PIM tool like Apimio makes it easier with ready-made templates and error-free exports.
4. What is a data sheet example?
An example could be a furniture data sheet showing product dimensions, materials, variations, and pricing, all neatly presented in a single page.
