Key Takeaways

  1. Accurate product data sheet is important for informed decision-making, customer satisfaction, and effective communication with retailers and distributors.
  2. Managing product data sheets can be time-consuming, especially with varying retailer requirements, and the need for consistency across channels.
  3. Apimio simplifies creating, editing, and distributing product data sheets, ensuring accuracy and consistency while saving time and resources.

Consider two online stores selling the same products, but one consistently outperforms the other in sales.

The difference? It’s all in the details – specifically, the product data sheets.

Let me show you how you can create well-crafted data sheets and transform your average online store into an ecommerce success story.

What are Product Data Sheets?

Product data sheets are comprehensive documents that provide detailed information about a particular product.

They serve as a reference guide for consumers, distributors, and other stakeholders who may be interested in understanding the specifications, features, and performance characteristics of the product.

If you want to learn more about product data sheets in detail, check out our blog on “What is a Product Data Sheet?

Feeling overwhelmed with product data challenges?

Request a demo now to see how Apimio simplifies your product data management.

Product Data Sheets for Industries

These product data sheets provide a comprehensive breakdown, ensuring you have the right details to make informed decisions for optimal performance.

1. Furniture Industry Data Sheet

furniture data sheet
Picture Source: Archi Expo

If you are dealing with the furniture industry, the above is an example of what your product data sheet should look like. 

A good furniture product data sheet should include product information, contact details, and ordering details.

You can have a single data sheet for every single item, e.g. a single product data sheet for a table with variations.

2. Fashion Industry Data Sheet

fashion data sheet

A Fashion industry data sheet should look a bit more attractive and colorful. 

It should have a clean layout highlighting the basics including product information, contact details, and ordering details. 

If you plan on making a data sheet for clothes, all you need to include in your product data sheet is a list of designs, variations, and prices. 

A Product Sheet can provide an easy and quick way to overlook all the essential information for retailers, and potential buyers. Which in normal conditions would take hours to explain. A very convenenient way as well!

Adding a delivery date usually adds more value to your Product data sheet as it informs the buyers as to when they will receive their goods.

3. Jewellery Industry Data Sheet

A Jewelry product data sheet should include clear images of the jewelry items with detailed information regarding their color, price, and material. 

It is always a good idea to feature jewelry items that belong together in a collection.

You need to make sure that your pictures align properly, they should be crisp and should clearly show the product attributes of each jewelry piece.

How to create a Product Data Sheet in Excel? 

Creating a product data sheet in Microsoft Excel is a straightforward process. Here are the steps to follow:

1. Set the Columns

In your Excel workbook create columns for the data you want to include in your product data sheet.

Common columns for product data sheets include product names, product codes, product descriptions, product specifications, and product images.

2. Enter data

Enter the data for each product in the corresponding cells.

Be sure to include all relevant information and keep the data organized and consistent across products.

3. Add Visual Elements

Add any product images or graphics related to the product by inserting them into the worksheet.

4. Format your worksheet

Format the worksheet to make it visually appealing and easier to read.

This can include adding borders, adjusting column widths, and applying font styles and colors.

5. Save your work

Save the workbook and give it an appropriate name, such as “Product Data Sheet.”

Learn in-depth about Reasons to use Product data sheets.

Create and Manage Product Data Sheets using a PIM

Managing product data sheets can be a tough task, involving collecting, editing, and distributing product information.

Keeping your data sheets updated for different retailers can be overwhelming. If you’re facing these challenges, Apimio is here to help!

1. Efficient Product Data Sheet Management

With Apimio, you can streamline the entire process of creating and managing product data sheets.

This means saving time and resources while ensuring that your product information is accurate and consistent across all channels.

Don’t let product data complexity get you down

Start using Apimio today and experience streamlined data handling without any hassle.

2. Time-Saving Solution for Your Business

Don’t let the complexity of product data sheets slow you down.

Apimio provides a user-friendly solution that simplifies the way you handle your product information.

Take advantage of this opportunity to enhance your product data management effortlessly.

3. Stay Updated and Consistent

Apimio helps you keep your product data up-to-date and consistent, meeting the requirements of different retailers.

Say goodbye to the hassle of manually updating data sheets – Apimio has you covered!

What to look for in a Data Sheet Software Tool

With the availability of thousands of software tools, choosing the most suitable tool can be a demanding task. 

Apimio makes your job easier here by providing the things you need to look for while making your decision regarding the data sheet software tool for your products.

1. User-friendly

It’s always a better idea to look for a tool that is easy to understand and use.

This way one can create and edit high-quality Product sheets with the required templates for different products.

2. Ease of export in different formats

Not every software tool allows you to export your file in different export formats and this restricts you from grabbing different marketing opportunities.

I’m sure that you don’t want this to happen to you, so always make sure that the datasheet software tool you’re opting for allows you to export your product data sheet in a format that is acceptable everywhere.

How to make your Data Sheet more efficient?

Tip # 1: Keep it simple

While it might be tempting to include every piece of information about your company on your sheet, don’t do it.

It will only lead to a cluttered, confusing mess that no one will want to read.

Apimio recommends keeping things simple so that the reader is persuaded by what you have written, rather than being distracted by all of the elements on the page.

Upgrade your product presentation – Get our free data sheet template!

Download it for free and give your product information a fresh and organized look

Tip # 2: Customize different versions of the datasheet

A datasheet helps companies differentiate their products from one another.

If you want to include information about your product variations on your product sheet, use conditional formatting to highlight the unique features of each version.

This way, all conditions are satisfied, and you can easily update variations when necessary without creating an entirely different sheet.

Tip # 3: Use the right tool

Hiring a professional designer to create a data sheet that best represents your brand and products might be a bit expensive for you.

Apimio tells you about the things you need to look out for while you’re opting for the right tool.

Using the right tool would save you time and the cost associated with hiring a professional designer to create and manage one for your company.

Tip # 4: Get an outsider’s perspective

Once you’ve followed the tips mentioned above, the next thing you need to do is to get a second opinion on your product data sheet.

The observer should preferably be someone from the outside, this allows you to have a look at your data sheet from a different perspective and also highlights the mistakes and flaws that need to be fixed!


Handling product data sheets can be tricky, from collecting info to meeting different retailers’ needs. If you’re facing these challenges, a Product Information Management (PIM) system is the answer.

PIM streamlines the entire process and ensures your product information stays accurate and consistent across the board. No more headaches from manual updates – PIM handles it all.

What to do Next?

Frequently Asked Questions

1. What is a Product Data Sheet?

A Product data sheet is a short, single-page file, often available in a PDF format, used to summarize and explain a product’s key technical aspects, components, materials, and functionalities. The product data sheet template is often customized based on client-specific market demand or regulatory requirements.

2. What should a product data sheet include?

A product data sheet includes dimensions, weight, materials, and other important details according to specific regulatory, market, or client-specific requirements. 

3. What are the benefits of creating an effective product data sheet?

1. Highlight the most important features of your product.
2. It Helps you to show potential customers why your product is better than the competition.
3. You can answer common questions about your product up front.

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